Invoicing for insurance agencies
Policy premiums, installments & endorsements
Bill agency-billed policy premiums with a 25% down payment, split the rest into an installment plan, and bill endorsements and agency fees on their own lines.
- Industry Terminology
- Policy · Endorsement · Insured
- Priced for Lines
- Premium · Endorsement premium
- Standard Settlement
- Net 10 days
A workspace that starts with the words, fields and terms your agency already uses.
Works alongside your agency management system
Keep policy servicing, carrier records and trust accounting in the systems designed for them. Use BillingMart for the customer-facing billing, the payment schedule, the reminders and the payment experience. BillingMart manages billing workflows and payment requests. It does not replace your agency management system, carrier accounting, premium trust accounting, or regulatory recordkeeping, and BillingMart does not hold premium trust funds.
Premium billing
A down payment, installments and endorsements, on one schedule
Bill an agency-billed policy the way it is paid: a deposit up front, the rest in installments, and a change to the policy as its own invoice.
- Down payment. A percentage of the premium as its own invoice, with a pay link.
- Installments. The rest on a recurring schedule you set, with reminders before and after each due date.
- Endorsements and fees. A mid-term change or an agency fee goes out as a separate invoice, on its own lines.
- The insured pays online. Each bill has a pay link, and the insured sees every bill in their own portal.
Installment plans are included in the trial, then on the plans that list installments.
A sample document
How an invoice looks in the real world
An illustrative invoice with Insurance Agency line items and terms. The names, amounts and notes on it are made up; the notes are the business’s own wording, not BillingMart’s.
INV-2026-9481
Vanguard Logistics & Warehousing Corp.
Commercial Package Policy · Term: 12 Months
CPP-77209-B / Travelers Property Casualty
A field printed on the invoice
25% Down Payment + 9 Monthly Installments
Cadence: +3d, +10d
How it bills
The insurance agency billing flow
From the estimate to the payment, the steps this kind of work usually follows.
Policy Inception & Binding Down Payment
Record the carrier, policy number, effective date, and term on the invoice, and bill the 25% down payment.
Installment Plan
Split the remaining balance into scheduled monthly installments that issue and chase themselves. Insureds can turn on card autopay in their portal.
Endorsements: AP & RP
Bill an Additional Premium (AP) endorsement as its own invoice, and issue a credit note for a Return Premium (RP).
Built for this trade
Premium Billing for Insurance Agencies & MGAs
Down payments, installments and endorsements without a spreadsheet
Agencies bill premiums, endorsements and agency fees, often in installments, and a missed installment can put a client’s coverage at risk.
BillingMart bills the down payment on a policy and splits the rest into an installment plan that issues and chases each payment on a cadence you set. Your premium trust accounting stays in your agency management or accounting system; BillingMart does not hold premium funds.
When a mid-term endorsement adds premium, bill it as its own invoice; when it returns premium, issue a credit note against the open balance.
What it does for this trade
- 25% down payment default and installment plans (10 suggested)
- Policy #, carrier, effective date, and term fields on every invoice
- Policy, broker, inspection, installment and NSF fees you add as lines
- Reminders 3 and 10 days after an installment falls due
Instant Configuration
Selecting this industry profile pre-populates all terminology, custom fields, and dunning cadences in your workspace. You retain complete control to edit or expand any setting at any time.
The preset
It already knows the words
Pick this trade when you sign up and everything below is pre-filled. Every value is fully customizable in your settings.
What things are called
- job
- Policy
- change order
- Endorsement
- client
- Insured
- invoice
- Invoice
- estimate
- Quote
On every invoice
- Policy #
- Carrier
- Effective date
- Term
First-class structured fields rather than an unstructured notes box, printed on the invoice and its PDF.
Terms it starts with
- Payment terms
- Net 10 days
- Numbering
- INV-2026-0001
- Deposit
- 25% up front
- Installments
- 10 suggested
- Reminders
- day 3, day 10 after the due date
Deposits, progress draws and retainage are part of jobs: included in the trial, then on the plans that list jobs.
Installment plans are included in the trial, then on the plans that list installments.
Common Line Item Presets
Frequently billed items for insurance agency work. Click-to-add on any invoice to save repetitive typing.
- + Premium
- + Endorsement premium
Questions
Frequently asked questions about insurance agency invoicing
What people ask before they bill this way, answered from what the product does.
How does BillingMart handle down payments and installment schedules for insurance?
The insurance model defaults to a 25% down payment on the policy total. The remaining balance can be split into an installment plan of monthly invoices; the model suggests 10.
How are mid-term policy endorsements (AP / RP) handled?
Bill an Additional Premium (AP) endorsement as its own invoice with the endorsement premium preset. For a Return Premium (RP), issue a credit note. Payments already made are never changed.
Can policyholders set up automatic monthly payments?
Yes, by card. Insureds can save a card in their client portal and turn on autopay, so each installment is charged when it is issued.
Does the system help with Notice of Cancellation (NOC) timing?
Reminders go out on a cadence you control. The insurance model sends them 3 and 10 days after an installment’s due date, and you can move them before the due date instead.
Start billing your agency
Start on the free plan, with no credit card required to sign up. Every plan and its monthly send limit are on the pricing page.