Source: https://billingmart.com/solutions/insurance-agency Independent Broker & Program Administration • Insurance Agency # Invoicing for insurance agencies Policy premiums, installments & endorsements Bill agency-billed policy premiums with a 25% down payment, split the rest into an installment plan, and bill endorsements and agency fees on their own lines. 25% Down Binding Deposit Default 10-Pay Suggested Installment Plan Day 3 / 10 Reminders After Due Date Industry Terminology Policy · Endorsement · Insured Priced for Lines Premium · Endorsement premium Standard Settlement Net 10 days [Start free with the Insurance Agency preset](https://app.billingmart.com/sign-up?industry=insurance-agency) [See all features](https://billingmart.com/features) ## Works alongside your agency management system Keep policy servicing, carrier records and trust accounting in the systems designed for them. Use BillingMart for the customer-facing billing, the payment schedule, the reminders and the payment experience. BillingMart manages billing workflows and payment requests. It does not replace your agency management system, carrier accounting, premium trust accounting, or regulatory recordkeeping, and BillingMart does not hold premium trust funds. Premium billing ## A down payment, installments and endorsements, on one schedule Bill an agency-billed policy the way it is paid: a deposit up front, the rest in installments, and a change to the policy as its own invoice. - **Down payment.** A percentage of the premium as its own invoice, with a pay link. - **Installments.** The rest on a recurring schedule you set, with reminders before and after each due date. - **Endorsements and fees.** A mid-term change or an agency fee goes out as a separate invoice, on its own lines. - **The insured pays online.** Each bill has a pay link, and the insured sees every bill in their own portal. Installment plans are included in the trial, then on the plans that list installments. [Start free](https://app.billingmart.com/sign-up?industry=insurance-agency) [See the plans](https://billingmart.com/pricing) Sample BillingMart bills the amount you set. It does not bind coverage or hold premium in trust. A sample document ## How an invoice looks in the real world An illustrative invoice with Insurance Agency line items and terms. The names, amounts and notes on it are made up; the notes are the business’s own wording, not BillingMart’s. How it bills ## The insurance agency billing flow From the estimate to the payment, the steps this kind of work usually follows. Phase 1 Step 01 ### Policy Inception & Binding Down Payment Record the carrier, policy number, effective date, and term on the invoice, and bill the 25% down payment. Phase 2 Step 02 ### Installment Plan Split the remaining balance into scheduled monthly installments that issue and chase themselves. Insureds can turn on card autopay in their portal. Phase 3 Step 03 ### Endorsements: AP & RP Bill an Additional Premium (AP) endorsement as its own invoice, and issue a credit note for a Return Premium (RP). Built for this trade ## Premium Billing for Insurance Agencies & MGAs Down payments, installments and endorsements without a spreadsheet Agencies bill premiums, endorsements and agency fees, often in installments, and a missed installment can put a client’s coverage at risk. BillingMart bills the down payment on a policy and splits the rest into an installment plan that issues and chases each payment on a cadence you set. Your premium trust accounting stays in your agency management or accounting system; BillingMart does not hold premium funds. When a mid-term endorsement adds premium, bill it as its own invoice; when it returns premium, issue a credit note against the open balance. ### What it does for this trade - 25% down payment default and installment plans (10 suggested) - Policy #, carrier, effective date, and term fields on every invoice - Policy, broker, inspection, installment and NSF fees you add as lines - Reminders 3 and 10 days after an installment falls due ### Instant Configuration Selecting this industry profile pre-populates all terminology, custom fields, and dunning cadences in your workspace. You retain complete control to edit or expand any setting at any time. The preset ## It already knows the words Pick this trade when you sign up and everything below is pre-filled. Every value is fully customizable in your settings. ### What things are called job Policy change order Endorsement client Insured invoice Invoice estimate Quote ### On every invoice - Policy # - Carrier - Effective date - Term First-class structured fields rather than an unstructured notes box, printed on the invoice and its PDF. ### Terms it starts with Payment terms Net 10 days Numbering INV-2026-0001 Deposit 25% up front Installments 10 suggested Reminders day 3, day 10 after the due date Deposits, progress draws and retainage are part of jobs: included in the trial, then on the plans that list jobs. Installment plans are included in the trial, then on the plans that list installments. ### Common Line Item Presets Frequently billed items for insurance agency work. Click-to-add on any invoice to save repetitive typing. - + Premium - + Endorsement premium Questions ## Frequently asked questions about insurance agency invoicing What people ask before they bill this way, answered from what the product does. **How does BillingMart handle down payments and installment schedules for insurance?** The insurance model defaults to a 25% down payment on the policy total. The remaining balance can be split into an installment plan of monthly invoices; the model suggests 10. **How are mid-term policy endorsements (AP / RP) handled?** Bill an Additional Premium (AP) endorsement as its own invoice with the endorsement premium preset. For a Return Premium (RP), issue a credit note. Payments already made are never changed. **Can policyholders set up automatic monthly payments?** Yes, by card. Insureds can save a card in their client portal and turn on autopay, so each installment is charged when it is issued. **Does the system help with Notice of Cancellation (NOC) timing?** Reminders go out on a cadence you control. The insurance model sends them 3 and 10 days after an installment’s due date, and you can move them before the due date instead. ## Start billing your agency Start on the free plan, with no credit card required to sign up. Every plan and its monthly send limit are on the pricing page. [Start free](https://app.billingmart.com/sign-up?industry=insurance-agency) [Compare all plans](https://billingmart.com/pricing) --- This is the Markdown copy of https://billingmart.com/solutions/insurance-agency. Live plans, prices and limits are published as JSON at https://billingmart.com/plans.json and https://billingmart.com/agent-info.json.