Invoicing for auto repair shops
Repair orders with VIN, plate, mileage & a pay link
Bill automotive repair orders with the vehicle, VIN, license plate and mileage in, labor by the hour, parts by the unit, and shop supplies as a percentage — due the day the work is done.
- Industry Terminology
- Repair order · Additional work · Customer
- Priced for Lines
- Labour · Parts · Diagnostic
- Standard Settlement
- Due on completion
A workspace that starts with the words, fields and terms your auto repair shop already uses.
A sample document
How an invoice looks in the real world
An illustrative invoice with Auto Repair line items and terms. The names, amounts and notes on it are made up; the notes are the business’s own wording, not BillingMart’s.
RO-2026-1049
David Sterling
2022 BMW M340i xDrive Sedan · Shadowline
WBA53AY06NFP89211 / 7XYZ892 (41,280 mi)
A field printed on the invoice
Due on Completion (Drive-Away Handover)
Cadence: +3d, +10d, +20d
How it bills
The auto repair billing flow
From the estimate to the payment, the steps this kind of work usually follows.
Vehicle Intake & Estimate
Record the vehicle, VIN, license plate, and mileage in. Send an estimate the customer accepts in one click from their portal before teardown.
Parts & Labor Lines
Bill labor by the hour and parts by the unit. Shop supplies bill as a percentage of the other lines; add the environmental fee as a line.
Pay Before Pickup
Send the pay link by email or, where texting is on, by text. The customer pays by card on the pay page before the vehicle leaves the bay.
Built for this trade
Itemized Repair Orders for Independent Shops
Keep your bays moving with fewer counter bottlenecks and billing disputes
Automotive repair shops operate under consumer protection rules, such as California’s Bureau of Automotive Repair (BAR) statutes. Invoicing without itemizing parts versus labor, or omitting odometer and VIN numbers, invites disputes.
BillingMart gives your shop fields for the vehicle, VIN, license plate, and mileage in on every repair order. Parts and labor are separate line types, and shop supplies compute as a percentage of the other lines.
With immediate payment terms (Net 0) and a pay link on every invoice, service advisors can email the invoice, or text it where texting is on, for card payment on the customer’s phone.
What it does for this trade
- Vehicle, VIN, license plate, and mileage-in fields on every repair order
- Separate labor, parts, and diagnostic line presets
- Shop supplies as a percentage line, plus an environmental fee you add as a line
- Card payment on the pay page, due on completion
Instant Configuration
Selecting this industry profile pre-populates all terminology, custom fields, and dunning cadences in your workspace. You retain complete control to edit or expand any setting at any time.
The preset
It already knows the words
Pick this trade when you sign up and everything below is pre-filled. Every value is fully customizable in your settings.
What things are called
- job
- Repair order
- change order
- Additional work
- client
- Customer
- invoice
- Invoice
- estimate
- Estimate
On every invoice
- Vehicle (year / make / model)
- VIN
- Mileage in
- Plate
First-class structured fields rather than an unstructured notes box, printed on the invoice and its PDF.
Terms it starts with
- Payment terms
- Due on completion
- Numbering
- RO-2026-0001
- Reminders
- day 3, day 10, day 20 after the due date
Common Line Item Presets
Frequently billed items for auto repair work. Click-to-add on any invoice to save repetitive typing.
- + Labour
- + Parts
- + Diagnostic
- + Shop supplies
Questions
Frequently asked questions about auto repair invoicing
What people ask before they bill this way, answered from what the product does.
Does BillingMart include VIN, license plate, and mileage on every invoice?
Yes. The Auto Repair starter model includes vehicle (year / make / model), VIN, license plate, and mileage in as fields printed on every repair order. They are fields you fill in; there is no VIN decoding, and search finds a repair order by its number and the customer, not by these fields.
How does the system separate parts from labor?
Parts and labor are separate line presets. Labor bills by the hour and parts by the unit, with your own descriptions and part numbers.
Can customers approve and pay their repair order from their phone?
Yes. Customers accept an estimate in one click from their portal (a confirmation, nothing typed or signed), and pay the invoice by card from the link you email, or text where texting is on.
How do due-on-completion terms protect against unpaid repair orders?
The Auto Repair model defaults to "Due on completion" (Net 0), so the repair order is due the day it is sent, with its pay link. Staff can see it marked paid before handing over the keys.
Start billing your auto repair shop
Start on the free plan, with no credit card required to sign up. Every plan and its monthly send limit are on the pricing page.