Source: https://billingmart.com/solutions/auto-repair Automotive Service & Collision Management • Auto Repair # Invoicing for auto repair shops Repair orders with VIN, plate, mileage & a pay link Bill automotive repair orders with the vehicle, VIN, license plate and mileage in, labor by the hour, parts by the unit, and shop supplies as a percentage — due the day the work is done. RO-2026 Sequential Repair Orders Due on Finish Default Payment Terms Parts & Labor Separate Line Types Industry Terminology Repair order · Additional work · Customer Priced for Lines Labour · Parts · Diagnostic Standard Settlement Due on completion [Start free with the Auto Repair preset](https://app.billingmart.com/sign-up?industry=auto-repair) [See all features](https://billingmart.com/features) A sample document ## How an invoice looks in the real world An illustrative invoice with Auto Repair line items and terms. The names, amounts and notes on it are made up; the notes are the business’s own wording, not BillingMart’s. How it bills ## The auto repair billing flow From the estimate to the payment, the steps this kind of work usually follows. Phase 1 Step 01 ### Vehicle Intake & Estimate Record the vehicle, VIN, license plate, and mileage in. Send an estimate the customer accepts in one click from their portal before teardown. Phase 2 Step 02 ### Parts & Labor Lines Bill labor by the hour and parts by the unit. Shop supplies bill as a percentage of the other lines; add the environmental fee as a line. Phase 3 Step 03 ### Pay Before Pickup Send the pay link by email or, where texting is on, by text. The customer pays by card on the pay page before the vehicle leaves the bay. Built for this trade ## Itemized Repair Orders for Independent Shops Keep your bays moving with fewer counter bottlenecks and billing disputes Automotive repair shops operate under consumer protection rules, such as California’s Bureau of Automotive Repair (BAR) statutes. Invoicing without itemizing parts versus labor, or omitting odometer and VIN numbers, invites disputes. BillingMart gives your shop fields for the vehicle, VIN, license plate, and mileage in on every repair order. Parts and labor are separate line types, and shop supplies compute as a percentage of the other lines. With immediate payment terms (Net 0) and a pay link on every invoice, service advisors can email the invoice, or text it where texting is on, for card payment on the customer’s phone. ### What it does for this trade - Vehicle, VIN, license plate, and mileage-in fields on every repair order - Separate labor, parts, and diagnostic line presets - Shop supplies as a percentage line, plus an environmental fee you add as a line - Card payment on the pay page, due on completion ### Instant Configuration Selecting this industry profile pre-populates all terminology, custom fields, and dunning cadences in your workspace. You retain complete control to edit or expand any setting at any time. The preset ## It already knows the words Pick this trade when you sign up and everything below is pre-filled. Every value is fully customizable in your settings. ### What things are called job Repair order change order Additional work client Customer invoice Invoice estimate Estimate ### On every invoice - Vehicle (year / make / model) - VIN - Mileage in - Plate First-class structured fields rather than an unstructured notes box, printed on the invoice and its PDF. ### Terms it starts with Payment terms Due on completion Numbering RO-2026-0001 Reminders day 3, day 10, day 20 after the due date ### Common Line Item Presets Frequently billed items for auto repair work. Click-to-add on any invoice to save repetitive typing. - + Labour - + Parts - + Diagnostic - + Shop supplies Questions ## Frequently asked questions about auto repair invoicing What people ask before they bill this way, answered from what the product does. **Does BillingMart include VIN, license plate, and mileage on every invoice?** Yes. The Auto Repair starter model includes vehicle (year / make / model), VIN, license plate, and mileage in as fields printed on every repair order. They are fields you fill in; there is no VIN decoding, and search finds a repair order by its number and the customer, not by these fields. **How does the system separate parts from labor?** Parts and labor are separate line presets. Labor bills by the hour and parts by the unit, with your own descriptions and part numbers. **Can customers approve and pay their repair order from their phone?** Yes. Customers accept an estimate in one click from their portal (a confirmation, nothing typed or signed), and pay the invoice by card from the link you email, or text where texting is on. **How do due-on-completion terms protect against unpaid repair orders?** The Auto Repair model defaults to "Due on completion" (Net 0), so the repair order is due the day it is sent, with its pay link. Staff can see it marked paid before handing over the keys. ## Start billing your auto repair shop Start on the free plan, with no credit card required to sign up. Every plan and its monthly send limit are on the pricing page. [Start free](https://app.billingmart.com/sign-up?industry=auto-repair) [Compare all plans](https://billingmart.com/pricing) --- This is the Markdown copy of https://billingmart.com/solutions/auto-repair. Live plans, prices and limits are published as JSON at https://billingmart.com/plans.json and https://billingmart.com/agent-info.json.