Invoicing for property managers
Recurring rent, pass-throughs & management fees
Issue monthly rent statements on a schedule, take card payments and card autopay through the tenant portal, pass maintenance costs through, and bill owners your management fee.
- Industry Terminology
- Work order · Change · Owner / Tenant
- Priced for Lines
- Rent · Management fee · Maintenance
- Standard Settlement
- Net 5 days
A workspace that starts with the words, fields and terms your property management business already uses.
A sample document
How an invoice looks in the real world
An illustrative statement with Property Management line items and terms. The names, amounts and notes on it are made up; the notes are the business’s own wording, not BillingMart’s.
STM-2026-0811
Pacific Horizon Asset Management LLC
The Grandview Terraces · 16-Unit Multi-Family Complex
482 Grandview Ave / Units 101-404 / Oct 2026
A field printed on the invoice
Net 5 Days
Cadence: +1d, +5d, +15d
How it bills
The property management billing flow
From the estimate to the payment, the steps this kind of work usually follows.
Recurring Monthly Rent
A recurring schedule per tenant issues the rent statement on the 1st of every month. Tenants can turn on card autopay in their portal.
Maintenance Pass-Throughs & Utilities
Rebill plumbing, electrical, and common area maintenance (CAM) as lines on the tenant’s or the owner’s statement.
Owner Billing & Statements
Bill each owner the management fee, record the vendor bills you paid for their property, and send a client statement of what was billed, paid, and open.
Built for this trade
Streamlined Invoicing for Residential & Commercial Portfolios
Clear billing between landlords, property managers, and tenants
Property management requires balancing two distinct customer relationships: collecting rent on time from tenants, and presenting clear income and expense statements to property owners.
BillingMart issues the rent on a monthly schedule. Tenants receive a statement with a pay link and pay by card, or turn on card autopay in their portal; cash and checks can be recorded. Reminders go out 1, 5, and 15 days after the due date without manual emails.
For owners, bill the management fee as a fixed amount you work out from the rent collected (a percentage line would also apply to the pass-through costs on the same invoice), alongside any maintenance you pass through, record the vendor bills you paid, and send a client statement covering the period.
What it does for this trade
- Property address, unit, and billing period fields on every statement
- Late and leasing fees you add as lines when they apply
- Vendor bills recorded with their documents for the maintenance you pass through
- Client account statements for owners and tenants covering any period
Instant Configuration
Selecting this industry profile pre-populates all terminology, custom fields, and dunning cadences in your workspace. You retain complete control to edit or expand any setting at any time.
The preset
It already knows the words
Pick this trade when you sign up and everything below is pre-filled. Every value is fully customizable in your settings.
What things are called
- job
- Work order
- change order
- Change
- client
- Owner / Tenant
- invoice
- Statement
- estimate
- Proposal
On every invoice
- Property address
- Unit
- Period
First-class structured fields rather than an unstructured notes box, printed on the invoice and its PDF.
Terms it starts with
- Payment terms
- Net 5 days
- Numbering
- STM-2026-0001
- Reminders
- day 1, day 5, day 15 after the due date
Recording vendor bills is included in the trial, then on the plans that list vendor bills.
Common Line Item Presets
Frequently billed items for property management work. Click-to-add on any invoice to save repetitive typing.
- + Rent
- + Management fee
- + Maintenance
- + Utilities pass-through
- + HOA dues
Questions
Frequently asked questions about property management invoicing
What people ask before they bill this way, answered from what the product does.
Can BillingMart send recurring rent invoices on the 1st of every month?
Yes. A recurring monthly schedule starting on the 1st issues each tenant’s statement on the 1st of every month, in your workspace timezone.
How can tenants pay rent online?
Tenants pay by card on the pay page, or save a card in their portal and turn on autopay. Checks, cash, and bank transfers you receive can be recorded against the statement.
How are maintenance expenses passed through to property owners?
Add the repair cost as a line on the owner’s statement, and record the vendor’s bill, with its document, in Bills so you keep the proof of work.
How does BillingMart handle tenant late fee grace periods?
The property model sends reminders 1, 5 (the end of a standard grace period), and 15 days after the due date. Add the late fee as a line on a statement when the grace period has passed; it is not added automatically.
Start billing your property management business
Start on the free plan, with no credit card required to sign up. Every plan and its monthly send limit are on the pricing page.