For landscapers
Seasonal contracts on autopay, one-off installs on their own invoice
Landscaping runs on the calendar: weekly mowing for the season, spring and fall cleanups, and the occasional patio or planting install that is priced as a project. The recurring work should bill itself, and the project work needs a deposit like any other build. Commercial accounts such as HOAs and property managers add a second layer: one customer, many properties, and a board that approves payment once a month.
The billing problems landscapers actually have
Weekly or monthly maintenance customers are billed by hand every cycle.
A recurring invoice bills each customer on their schedule, and autopay charges their saved card or bank account with their consent.
Installs need plants and stone bought before the work starts.
Invoice a deposit from the approved estimate, and bill the balance when the install is finished.
Crews drive between properties all day and the miles are never billed.
Mileage recorded on the day is billed onto the customer’s invoice at the rate you set.
A worked invoice
Sample work, priced the way this work is usually priced. The total is computed with the same function the console bills with.
| Line | Qty | Price | Amount |
|---|---|---|---|
| Bed preparation and edging | 14 | $65.00 | $910.00 |
| Shrubs, 3-gallon | 24 | $38.00 | $912.00 |
| Hardwood mulch, cubic yards | 9 | $55.00 | $495.00 |
| Total | $2,317.00 | ||
Sample figures. The HOA’s monthly maintenance is billed separately on its recurring schedule.
Questions
Can I pause a customer’s recurring billing over winter?
Yes. A recurring schedule can be paused and resumed, and you choose what happens to the dates skipped while it was paused.
Can I bill an HOA and a homeowner differently?
Yes. Each customer has their own terms, schedule and payment method.
Can a crew lead record hours from the field?
Yes. Time is recorded from the phone apps against the customer or the job and billed onto the invoice later.
Send your next invoice with BillingMart
Start free, send your first invoice, and see it paid by card or bank transfer.