For cleaning businesses
Recurring cleans billed on schedule, deep cleans quoted and paid up front
A cleaning business bills the same customers on the same days, week after week, and adds the occasional move-out or deep clean that is priced once. The recurring billing should run without anyone touching it, and a missed payment should be visible before the next visit.
The billing problems cleaning businesses actually have
Weekly and fortnightly customers are invoiced one by one.
A recurring invoice bills each customer on their own schedule, and autopay charges them with their consent.
A move-out clean is booked and then cancelled after supplies are bought.
Take a deposit from the approved estimate before the day, or bill the clean in full up front.
You do not know a recurring customer has not paid until you are at their door.
Overdue invoices are listed together, and the customer’s page shows what they owe before the next visit.
A worked invoice
Sample work, priced the way this work is usually priced. The total is computed with the same function the console bills with.
| Line | Qty | Price | Amount |
|---|---|---|---|
| Deep clean, two-bedroom unit | 1 | $320.00 | $320.00 |
| Inside oven and refrigerator | 1 | $65.00 | $65.00 |
| Carpet spot treatment, rooms | 2 | $35.00 | $70.00 |
| Total | $455.00 | ||
Sample figures. Billed in full at booking; the weekly service for the building is a separate recurring schedule.
Questions
Can I bill a property manager for many units on one invoice?
Yes. Put each unit on its own line, or keep each building as its own customer.
Can I change a customer’s recurring price?
Yes. Change the schedule’s lines and every invoice it raises from then on uses the new price.
Does BillingMart run payroll for my cleaners?
No. It bills your customers and records the bills you pay; it does not run payroll.
Send your next invoice with BillingMart
Start free, send your first invoice, and see it paid by card or bank transfer.