Source: https://billingmart.com/accounts-payable # Know what you owe, and when it is due Enter or photograph a vendor bill, approve it, record the payment you made, and see what is due this week. **BillingMart records the payments you make; it does not send money to your vendors.** [How it works](https://billingmart.com/accounts-payable#how) [See the plans](https://billingmart.com/pricing) Track and approve ## Every bill, in one place Get the bill in, check it, and approve it before it counts as owed. ### Vendors and bills One record per vendor, and a bill for each invoice you receive, with its due date, line items and tax. ### From a photo Photograph or upload a vendor bill and BillingMart reads it into a draft. You check it and choose the vendor before it is filed. ### Approve before it counts A bill is entered, then approved by a person on your team. An Agent can draft a bill for you; it cannot approve one. Record ## The payments you make, on the record You pay a vendor the way you do today, then record it here. ### Record what you paid Cash, check, bank transfer or card, with a reference. Partial payments are fine, and the bill shows what is still owed. ### Corrections keep a trail A payment recorded by mistake is voided, not deleted, so the history stays honest for your accountant. ### Every change is logged Who entered, approved, paid or voided a bill is in the activity log, taken from the signed-in person, never from the request. What is due ## See the week before it arrives Reports built from the bills themselves. ### What is due AP ageing groups what you owe by how overdue it is and by vendor, in each currency. ### A week-by-week view A cash-out forecast for the weeks ahead, so you can see a tight week before it arrives. ### Overdue, flagged A bill past its due date is marked overdue for you each day, so it cannot slip by. Costs ## Costs that become invoices The other half of payables: what you spend on a customer’s job. ### Time, expenses and mileage Capture a receipt, log time or start a trip from your phone, and the costs you choose to pass on become lines on the customer’s invoice. ### Several businesses, one workspace Keep each business’s bills, vendors and reports apart, and limit a teammate to the businesses they work on. Plainly ## What it does not do So you can decide with the full picture. - It does not pay your vendors. It records the payments you make elsewhere. - A bill has one approval step. Thresholds and several approvers are not available yet. - It exports a file; there is no live sync with QuickBooks or another accounting system. - It does not prepare 1099 forms or manage purchase orders, and it has no vendor portal. - Money coming in has its own page: [accounts receivable](https://billingmart.com/accounts-receivable) . Questions ## Bills and payables, answered **Does BillingMart pay my vendors?** No. BillingMart records the payments you make; it does not send money to your vendors. You pay a vendor the way you do today, then record it against the bill with the method and a reference, and the bill shows what is still owed. **How does a bill get approved?** A bill is entered as a draft, and a person on your team approves it, which moves it to open and awaiting payment. An Agent can draft a bill for you but cannot approve one. A bill has one approval step; thresholds and several approvers are not available yet. **Can I add a vendor bill from a photo?** Yes. Photograph or upload a bill and BillingMart reads it into a draft for you to check before it is filed. It never files a bill on its own, and you choose the vendor. **Does it sync with QuickBooks?** Not yet. You can export your invoice lines as a CSV file in a layout QuickBooks Online imports. There is no live connection to QuickBooks or another accounting system. **Does it track 1099s or purchase orders?** No. A vendor record holds a tax id as text, but BillingMart does not collect W-9 forms or prepare 1099 forms, and it has no purchase orders. Talk to your accountant about year-end forms. ## Enter your first bill Start free, add a vendor, photograph a bill and see what is due. [Start free](https://app.billingmart.com/sign-up) [Accounts receivable](https://billingmart.com/accounts-receivable) --- This is the Markdown copy of https://billingmart.com/accounts-payable. Live plans, prices and limits are published as JSON at https://billingmart.com/plans.json and https://billingmart.com/agent-info.json.